ServiceLedger & QuickBooks

The ServiceLedger QuickBooks Link allows you to easily integrate ServiceLedger with QuickBooks Pro, Premier or Enterprise Editions for 2007, 2008, 2009 and 2010 Editions for the U.S. and Canadian Version of QuickBooks.

Supported Integrations:

ServiceLedger 2007 is compatible with QuickBooks Pro, Premier, Enterprise, Contractors and Professional Services 2007 Edition only for U.S. and Canada.

ServiceLedger 2008 is compatible with QuickBooks Pro, Premier, Enterprise, Contractors and Professional Services 2007 and 2008 Editions only for U.S. and Canada.

ServiceLedger 2009 is compatible with QuickBooks Pro, Premier, Enterprise, Contractors and Professional Services 2007, 2008 and 2009 Editions only for U.S. and Canada.

ServiceLedger 2010 (due out December, 2009) will be compatible with QuickBooks Pro, Premier, Enterprise, Contractors and Professional Services 2008, 2009 and 2010 Editions only for U.S. and Canada.

Basic Functionality of the ServiceLedger QuickBooks Link:

The ServiceLedger QuickBooks Link does not replace QuickBooks, but enhances and compliments QuickBooks.  In general, ServiceLedger is synchronizing customer, item and vendor information and transferring invoices, credit memos, payments and vendor bills to QuickBooks saving you time and money from having to perform duplicate entry.  The link is basically like a robot that performs the same step that a user would perform if they were manually entering the data again.

Customer Synchronization

The ServiceLedger QuickBooks Link will synchronize your customers between ServiceLedger and QuickBooks with simple single entry creation of new customers in either ServiceLedger or QuickBooks.  The link will allow you to synchronize new customers in ServiceLedger to QuickBooks or vice versa. 

Item Synchronization

The ServiceLedger QuickBooks Link will synchronize your items between ServiceLeder and QuickBooks with simple single entry creation of new items in either ServiceLedger or QuickBooks.  The link will allow you to synchronize new items in ServiceLedger to QuickBooks or vice versa.

Vendor Synchronization

The ServiceLedger QuickBooks Link will synchronize your vendors between ServiceLedger and QuickBooks with simple single entry creation of new vendors in either ServiceLedger or QuickBooks.  the link will allow you to synchronize new vendors in ServiceLedger to QuickBooks or vice versa.

Misc. Synchronization

Other information synchronized includes sales tax, classes and chart of accounts necessary in ServiceLedger when sending invoices, credit memos, payments and vendor bills to QuickBooks.

Invoice & Credit Memo Transfer

The ServiceLedger QuickBooks Link will transfer all invoices created in ServiceLedger to QuickBooks with full invoice details, including line items.  This will allow you to print the invoice in either ServiceLedger or QuickBooks depending upon your needs and requirements.  All of your customer invoice history and receivables management can still be maintained in QuickBooks with no dilution of QuickBooks customer and receivables reporting functionality like you see in other programs that has very limited integration with QuickBooks.  All sales tax calculations and reporting will continue to be done in QuickBooks after the invoice is transferred from ServiceLedger to QuickBooks. 

Customer Payment Transfer

The ServiceLedger QuickBooks Link will transfer all customer payments recorded in ServiceLedger to QuickBooks.  Depending upon your QuickBooks preferences, the payments can be transferred over as applied or unapplied.

Vendor Bill Transfer

The ServiceLedger QuickBooks Link will transfer all vendor bills recorded in ServiceLedger to QuickBooks.  This will update QuickBooks with all inventory receipts for financial reporting purposes and the calculation of average cost that QuickBooks uses.  If you are not going to create purchase orders and enter vendor bills in ServiceLedger, then you do not need to use this feature.  There is no harm in continuing to issue purchase orders and entering vendor bills directly into QuickBooks and bypassing ServiceLedger. 

Inventory Control

The ServiceLedger QuickBooks Link will transfer vendor bills to QuickBooks to update receipt inventory transactions and invoices to QuickBooks to update sales inventory transaction to keep your QuickBooks inventory in balance.  Any inventory adjustments made in ServiceLedger will be transferred to QuickBooks to update QuickBooks of any inventory adjustments.  In most cases, you will do all inventory control in ServiceLedger and let ServiceLedger update QuickBooks with the receipt, sales or adjustment transactions as the vendor bills, invoices or adjustment transactions are transferred to QuickBooks.

Financial Reporting Summary

The ServiceLedger QuickBooks Link basically performs the same steps as a user would perform if they were manually entering the same data directly into QuickBooks.  ServiceLedger transfer customer invoices to QuickBooks that update financial accounts for income, cost of goods and inventory asset, depending upon the item type.  ServiceLedger transfer vendor bills to QuickBooks that update financial accounts for cost of goods.  All other financial reporting will be done in QuickBooks including running your financial statements, profit statements, balance sheets, etc., as well as managing your actual payroll, cash deposits, payments, etc.  The ServiceLedger QuickBooks Link saves you time and money by automating the transfer process to QuickBooks so that you do not have to manually enter in the data again in QuickBooks.